Letter writing is very important not only for a student but also necessary for a professional man or woman. Along with better communication one must know how to draft an eye catching letter so as to grab the attention of his or her boss, customers and clients.
For that, one should not know advanced English only rather should know right formats of formal letter and informal letter.
Informal या formal letter को लिखने से पहले, हमें कुछ बातों को mind में रखना चाहिए जिससे कि हम एक बेहतरीन formal letter आसानी से लिख सके।
Informal letter and its Parts
यह पत्र का वो प्रकार है जिसमें हम अपने दोस्तों, रिश्तेदारों और परिवार वालों को पत्र भेजते हैं जो हमसे दूर जगह पर रहते हैं। इस पत्र के चार हिस्सा (component) होते हैं।
1. Heading
Letter के heading में होता है पत्र भेजने वाले का पता (address) और पत्र लिखने की तिथि (date), इसको modern English grammar के अनुसार letter के top left में लिखा जाता है। जैसे,
Jamshedpur
11th April 2022
2. Salutation
Second में लिखा जाता है salutation, मतलब पत्र भेजने वाला (sender) सलाम, नमस्ते या अभिनन्दन करता है पत्र पाने वाला ( receiver) को। जैसे,
- For relatives : Dear, my dear
- For official : respected sir, most respectfully
- For Business : Sir, Dear
- Husband/ wife/ Lover : my darling, my sweet heart, my love
Ranchi
10th February
Dear/ My dear Friend/ Son/ daughter/ Uncle/ Wasim/ Manju
आप Dear या My dear दोनो में से कोई भी लिख सकतें हैं, यह depend करेगा की आपका रिश्ता उनसे कितना अच्छा है।
3. Body of a letter
Third में आता है पत्र का body, जिसमें हम अपनी खास बात को लिखते हैं जिसके कारण हमें पत्र लिखना पड़ रहा है। इसमें हमें लापरवाही से नहीं लिखना चाहिए चुंकी हम अपने सगे संबंधियों को लिख रहे हैं बल्कि हमें grammar का language का भी ख्याल जरूर रखना चाहिए। जैसे,
Agra
8th March 2022
Dear Vimal
My heartiest congratulations to you on your success in the examination. I was very happy when I found that you got 1st class.
I hope you will continue your studies. In my opinion, Delhi college will be convenient to you.
4. Ending/ Closing
और fourth में आता है closing, जिसमें छोटा सा Salutation होता है। जैसे,
- For relatives : your loving
- For official : yours sincerely, your obedient
- For Business : your faithfully
- Husband/ wife/ Lover : your life, your honey, your well-wisher
Your loving son / daughter
Yours affectionately son/daughter
Yours very sincerely
Examples of personal letters
1. Write a letter to your father describing your visit to a historical place.
Dhanbad
21st June, 2021
My Dear Father
You will be glad to hear that I visited Murshidabad last week along with my friends. I am sure you would like to have an account of that historical place.
You know very well that Murshidabad was once a centre of political activities of the Nawabs of Bengal. As we entered the old town, we found many big houses both sides of the streets. We saw the’Killa’ in which old palace is situated.
We went to see the ‘Motijhil’ and the big mosque that stands on its side. We then crossed the river’Bhagirathi’ and went to’Khus Bag’
I was surprised to see the most ordinary tomb of Siraj-ud-doula. We also walked to ‘Jagarganj’ and saw the palace of Nawab Mir Jafar.
Yours truly
Samir
2. Write a letter to your mother informing her about your health and studies.
Jamshedpur
15th January, 2022
My dear mother
I have received your kind letter today in which you have asked me to describe you about my health and studies.
You will be glad to know that these days my health is good. I am mentally and physically fit. It is the result that my studies is going on great. You need not bother for my health and studies.
Moreover I seek your blessing so that I would be free from all worldly anxieties.
Your loving
Sanju Yadav
3. Write a letter to your mother requesting her to send you some homemade sweets.
Zila school Hostel
Chapra
10th March, 2022
Dear mother
After a long time I am requesting you to send me some homemade sweets. I have to say you that sweets of my taste are not available here in the market.
So, please send me some homemade sweets. I hope that you will not turn down my request.
Yours affectionately
Rajeev Kumar
Formal / Official Letters
There are five parts of business letter. Formal letter के पांच हिस्सा ( components) होते हैं। informal letter की ही तरह चार हिस्सा है लेकिन एक point इसमें अधिक होता है, वह है designation.
- Heading
- Salutation
- Name of designation of the receiver
- Body
- Ending
इस पत्र में कुछ चीज़े थोड़ा अलग ढंग से लिखना होगा, बाकी सब same रहेगा। तो चलिए वे चीजें क्या है जानते हैं।
1. Salutation में हम अगर एक व्यक्ति को address करते हैं तो हम लिखेंगे।
Sir या Dear sir और अगर हम किसी firm, company या organization को संबोधित करते हैं तो लिखेंगे, Sirs or Dear Sirs और उसके बाद letter शुरू होगा, ‘I have the honour to’ or ‘I beg to say’ etc.
Sample of official / formal letter
(1) Write an application to the headmaster of your school requesting him for the grant of free studentship.
To
The headmaster
National High school
Bihar, Nalanda
Through : the class teacher
Sir
Most humbly and respectfully I beg to state that I am a poor student of class VII in your school. My father’s monthly income is two thausand rupees only. He has to support a large family consisting of six members.
Under the circumferences mentioned above. I request you to be kind enough to consider my case and grant me full free studentship.
I shall be highly obliged to you for ever.
Yours Sincerely
Mumtaz Ahmed
Class – VII, Roll No. 12
Date: 21/08/2021
(2) write a letter to the principal of your school requesting him to change your section
To
The principal
St. Joseph Middle school
Sasaram
Through : the class teacher
Sir
Most humbly and respectfully I beg to say that I am fed up with a few notorious students in my class.
So, I request you to change my class section for which I shall be grateful to you for ever.
Yours obedient
John Smith
Class- X, Roll No. 16
Date : 20/3/2021
(3) write a letter to the Chairman of the municipality to get the roads repaired.
24 A, Simdega
1st September, 2021
To
The chairman
Simdega Municipality
Simdega
Sir,
I would like to draw your attention to the deplorable condition of the roads in the entire town.
The roads are broken and damaged several places. It is very difficult even for the passengers to move freely during night. Vehicles can not ply smoothly on roads. Even the rickshaw pullers are reluctant to go to some of the locality. During rainy season the low lying roads get water-logged.
I therefore, request you to take immediate action to get the roads repaired and bring relief to the people living in the town.
Yours faithfully
S. K. Rohit
(4) write a letter to the editor of a local newspaper telling how you organized a blood camp in your school.
Pakur 24th May 2021
The Editor
Hindustan Times
Pakur
Sir,
I feel pleasure in writing that we organised a Blood Donation Camp in our school under the guidance of the principal and teaching staff. It was held on 20 May, 2021 in the school hall. We had motivated 20 students to donate blood. On that day, a team of doctors from Civil Hospital arrived with equipments. The donors were examined of their fitness. First of all, our school D.P.E donated blood.then did our seniors students. They were offered grapes and milk. And awarded certificates. The entire events was supervised by the principal and the teaching staff. I felt top of the world to have participated in this noble cause.
Thanking you
Yours faithfully
Robin
(5) write a letter to the police commissioner about increasing incidents of crime in your town.
Jamshedpur
2nd Nov, 2021
To,
The police commissioner
Jamshedpur
Dear sir,
I have the honour of being born in this great city of Jamshedpur. Almost all my life so far has been spent in Jamshedpur.
However, I am very sorry to state that law and order situation in the city was never so bad as it is today. Though, Jamshedpur has never been completely free from small crimes.
What is remarkable in this as well as the earlier cases is the indifferent attitude of police. The police reach the spot of crime late and remain clueless about criminals. The life of the old who stay at home seems to have become really unsafe these days.
Will you gear up the police to act in a determined manner against the crime ?
Yours faithfully
Amit
(6) write a letter to the chief engineer, Municipality corporation, to construct speed breakers in your colony
Wasseypur Housing colony
Dhanbad
10 December, 2021
The chief Engineer
Municipal corporation
Dhanbad
Sub : Construction of speed breakers
I want to draw your attention to the fact that the roads of Wasseypur Housing colony are not safe due to continuous running of speeding vehicles.
You are requested to construct speed breakers at suitable places on the road.
Yours faithfully
Mukesh Roy
Application for the job
(1) application for the post of a clerk in a merchant’s office.
213 H, stress park
Kolkata
13th March 2021
Messer Hicks & Co.
3 Fort Building
Delhi.
Gentleman,
I have seen in this morning’s daily News an advertisement for the post clerk vacancy.
I beg to offer myself as a candidate for the same.
After passing my matriculation examination of Jharkhand Board in 2014 ( first division) I held a temporary post in the office of Mil beg, Dunkan & Co. As one of their book-keepers.
For last two years I have become well experienced in the methods of book- keeping practice.
Though your advertisement is for a book-keeping clerk. I would be happy to do any general work. I have also experienced in shorthand and computer typing. You must be found me useful.
Yours faithfully,
Ramesh Nath
(2) write an application to the Bank manager to issue a new ATM card
JAMSHEDPUR
Dhatkidih
To,
The bank manager
SBI, Branch Dhatkidih
Sub : issue new ATM card
Sir,
I am Jawed Iqbal, bank account holder of your bank A/C no. 12345667788888 , beg to say that my old ATM has been worn out and damaged and not working properly.
I therefore, request you to issue my new ATM card. For this, I shall be grateful to you.
Thanking you
Yours faithfully
Jawed Iqbal
Date: 23/12/2021
(3) write an application to the principal of your school requesting him to grant you leave for a day
The principal
R. D. High school
Jamshedpur
10th April, 2020
Sir,
I would like to inform you that I am unable to attend my classes today in the school due to some urgent work. I am required to stay at home today.
I therefore, request you kindly grant me leave for a day and excuse my absence.
Yours faithfully
Zahida Khan
Class – VII, Roll no. 14
